Key Responsibilities

• Manage and maintain executive schedules, including making appointments and prioritizing the most sensitive matters.
• Handle confidential information with discretion and professionalism.
• Draft, review, and send communications on behalf of the executives.
• Organize and prepare for meetings, including gathering documents and attending to logistics.
• Coordinate travel arrangements and itineraries for executives and staff.
• Assist with the preparation of reports, presentations, and other documents.
• Act as a liaison between the executives, staff and union members, clients, and external partners.
• Perform other administrative duties as assigned to support the executive team.

Qualifications

• Bachelor’s degree in business administration, or a related field preferred.
• Proven experience as an executive secretary or administrative assistant.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and handle multiple tasks simultaneously.
• Discretion and confidentiality in handling sensitive information.

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday